Privacy Policy – Advanced Multi Sign

Last Updated: September 3, 2026

At Advanced Multi Sign Corp. (“Advanced Multi Sign,” “AMS,” “we,” “our,” or “us”), we are committed to protecting privacy and maintaining appropriate safeguards for personal, business, and financial information.

This Privacy Policy explains the types of information we may collect, how we use and disclose that information, how information may be processed through our business systems and third-party service providers, and the choices available regarding personal information.

By using our website, communicating with us, or engaging Advanced Multi Sign for services, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

We may collect personal and business information when you:

Visit our website or submit a form
Request a quote or contact us
Engage Advanced Multi Sign for signage or related services
Communicate with our employees or representatives
Submit project, billing, payment, or account information
Subscribe to updates or other communications

Information we collect may include:

Name
Email address
Telephone number
Company name and business information
Billing and contact information
Project details
Quotes, invoices, payments, and transaction information
Communications and service-related information
Other information reasonably necessary to provide our services

We may also automatically collect certain technical information, including:

Browser type
IP address
Device information
Pages visited
Website usage information
Cookies and similar tracking technologies

2. How We Use Your Information

We may use information to:

Provide, operate, and improve our services
Respond to inquiries
Prepare estimates and quotes
Design, engineer, permit, fabricate, install, service, and maintain signage
Manage customer projects and accounts
Process and administer invoices and payments
Communicate project updates, proof approvals, scheduling information, and service notices
Maintain accounting and financial records
Perform financial reporting and reconciliation activities
Monitor accounting exceptions and transaction discrepancies
Maintain and improve our internal business systems
Protect the security and integrity of our systems
Send administrative or policy-related communications
Comply with applicable legal, tax, accounting, and regulatory obligations

3. Information Sharing and Disclosure

Advanced Multi Sign does not sell personal information to third parties.

We do not rent personal information or disclose it to third parties for their independent marketing purposes.

We may disclose information to service providers and technology providers when reasonably necessary to operate our business, provide services to customers, process transactions, maintain our technology systems, or perform legitimate administrative functions.

These providers may include companies that provide:

Accounting and financial-management systems
Workflow automation and system integration
Customer relationship management
Project and production management
Website hosting and analytics
Email and productivity services
Telephone and messaging services
Payment and other business-support services

We may also disclose information when reasonably necessary to comply with applicable law, legal process, regulatory requirements, governmental requests, or to protect the rights, property, or security of Advanced Multi Sign, our customers, or others.

4. Financial and Accounting Systems

Advanced Multi Sign uses financial and accounting systems, including Intuit QuickBooks Online, to administer accounting and financial operations.

We may also use workflow automation and integration platforms, including n8n, to connect authorized business systems and support internal financial-control processes.

These systems and integrations may process information including:

Customer and vendor information
Invoices
Customer payments
Deposits
Expenses and purchases
Transaction records
Account and accounting information
Payment status
Financial reporting information
Other information reasonably necessary for accounting administration and financial controls

Advanced Multi Sign may use these systems to support activities such as accounting administration, reconciliation review, exception monitoring, identification of unmatched or potentially duplicate transactions, financial reporting, and other legitimate internal financial-management functions.

Access to financial and accounting information is intended to be limited to authorized business purposes, authorized personnel, and service providers involved in providing the applicable technology or services.

Information obtained through financial and accounting integrations is not used by Advanced Multi Sign for unrelated advertising or marketing purposes.

5. AMS Financial Control Application

Advanced Multi Sign may operate an internal application and related automated workflows referred to as AMS Financial Control.

AMS Financial Control is intended to assist authorized Advanced Multi Sign personnel with internal financial administration and oversight, including:

Reviewing accounting information
Identifying potential discrepancies
Monitoring unapplied or unmatched transactions
Identifying potentially duplicate transactions
Reviewing overdue invoices
Monitoring uncategorized or unreconciled transactions
Supporting reconciliation processes
Preparing internal financial and exception reports

AMS Financial Control may access information from QuickBooks Online through Intuit-authorized application programming interfaces (“APIs”) and may use n8n or other authorized technology providers to process workflows and integrations.

Automated analysis is intended to support internal financial review and does not eliminate the need for appropriate human review, accounting judgment, or professional advice when required.

6. Third-Party Services

Advanced Multi Sign uses third-party service providers to operate various aspects of its business. These may include:

Intuit QuickBooks Online – accounting and financial management
n8n – workflow automation and systems integration
ShopVox – customer relationship, project, and production management
Google Workspace and Google Analytics – productivity and website analytics
Twilio – SMS and messaging services
IPFone – telephone and communications services

Third-party providers process information according to their applicable agreements, terms, privacy policies, and security practices.

Advanced Multi Sign seeks to use third-party providers for legitimate business purposes and limits access to information as reasonably appropriate for the services being provided.

7. SMS and Voice Communications

Advanced Multi Sign may use SMS services, including Twilio, and voice communication services, including IPFone, to communicate with customers and business contacts.

Communications may include:

Quotes
Project updates
Proof approvals
Scheduling information
Installation information
Service notices
Administrative communications

You may opt out of SMS communications by replying STOP. You may reply HELP for assistance.

Message and data rates may apply. Message frequency may vary depending on the project or service.

Consent to receive SMS communications is not a condition of purchase.

8. Call Recording Notice

Business calls may be recorded for quality assurance, training, documentation, or other legitimate business purposes.

When recording is active, a notice may be provided at the beginning of the call as appropriate.

If you have questions or concerns regarding recorded communications, please contact Advanced Multi Sign using the contact information provided below.

9. Data Security

Advanced Multi Sign uses reasonable administrative, technical, and organizational measures intended to protect information against unauthorized access, disclosure, alteration, loss, or misuse.

Access to business and financial systems is intended to be limited to authorized personnel and authorized service providers based on legitimate business requirements.

However, no internet transmission, electronic storage system, software platform, or security measure can guarantee absolute security.

10. Data Retention

Advanced Multi Sign may retain information for as long as reasonably necessary to:

Provide services
Maintain customer and project records
Maintain accounting and financial records
Satisfy contractual obligations
Meet legal, tax, accounting, or regulatory requirements
Resolve disputes
Protect legitimate business interests

Project-related communications, SMS messages, and call records may generally be retained for up to 24 months unless a longer period is reasonably necessary for an active project, legal requirement, accounting requirement, dispute, or other legitimate business purpose.

Financial and accounting records may be retained for periods appropriate to applicable business, tax, accounting, and legal requirements.

11. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to:

Improve website functionality
Enhance the user experience
Analyze website performance and usage
Maintain website security
Provide relevant content and functionality

You may disable certain cookies through your browser settings. Disabling cookies may affect the functionality of some website features.

12. Your Privacy Choices and Rights

Depending on applicable law and your location, you may have certain rights regarding your personal information, which may include the ability to:

Request access to certain personal information
Request correction of inaccurate information
Request deletion of certain personal information
Object to or restrict certain processing activities
Opt out of non-essential communications

Certain information may need to be retained when required for legitimate business, contractual, accounting, tax, regulatory, or legal purposes.

To submit a privacy-related request, contact Advanced Multi Sign using the information below.

13. Children’s Privacy

Advanced Multi Sign’s website and commercial signage services are not directed toward children under 18.

We do not knowingly collect personal information from children through our website for the purpose of providing our commercial services.

14. Changes to This Privacy Policy

Advanced Multi Sign may update this Privacy Policy periodically to reflect changes in our business practices, technology, service providers, legal requirements, or internal systems.

Changes will be posted on this page, and the Last Updated date will be revised when appropriate.

15. Contact Us

Questions about this Privacy Policy or Advanced Multi Sign’s handling of information may be directed to:

Advanced Multi Sign Corp.
7956 West 26th Court
Hialeah, FL 33016

Email: acct@advancedmultisign.com